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Article 7 - Provisions Applicable to Persons in
Classifications Designated SE, EM, SM, PA, CA, MA, OR M
SECTION 7-1. APPLICATION
This article applies only to persons occupying positions in classifications for which the Job Code includes the suffix SE, EM, SM, PA, CA, MA or M. Such persons are hereafter called employee(s). The provisions of this article, other than Sections 7-3, 7-4, and 7-5 shall also apply to judges of the municipal courts and to elective county officers. This article shall not apply to County retirees employed temporarily in positions requiring special skills and knowledge as permitted by section 31680.2 of the Government Code.
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SECTION 7-2. VESTED RIGHTS NOT ESTABLISHED
The provisions of this article are not intended to and do not establish vested or contractual rights and are subject at anytime to change or repeal by the Board with or without the substitution of comparable benefits.
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SECTION 7-3. WORKWEEK
Employees are subject to a workweek of 40 hours.
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SECTION 7-4. VACATION SELLBACK
Unless otherwise provided in this Section, an employee accruing vacation at the rate of 10 working days or more per year may receive equivalent cash payment for up to 5 vacation days per fiscal year. An employee accruing vacation at a rate of 20 working days per year may receive equivalent cash payment for up to 10 vacation days per fiscal year. This benefit shall be prorated for part time employees based upon the proportion of the normal 40 hour workweek for which the employee is regularly scheduled to work. In lieu of, or in addition to the foregoing, an employee may have accrued vacation leave credited against his/her transition pay obligation to the County.
Effective July 1, 1995 an ACMEA represented employee (Confidential and General Government Units) may receive equivalent cash payment for up to 15 vacation days per fiscal year. This benefit shall be prorated for part-time employees based upon the proportion of normal 40 hour workweek for which the employee is regularly scheduled to work. In lieu of, or in addition to the foregoing, an employee may have accrued vacation leave credited against his/her transition pay obligation to the County. In addition, employees may sell up to 10 additional days (prorated for part-time employees) to be used solely for the purchase of Long Term Disability Insurance.
Effective July 1, 1995, an ACMEA represented employee (Sheriff's Unit) accruing vacation at the rate of 10 working days or more per year may receive equivalent cash payment for up to 7.5 vacation days per fiscal year. An employee accruing vacation at a rate of 20 or more working days per year may receive equivalent cash payment for up to 15 vacation days per fiscal year. This benefit shall be prorated for part-time employees based upon the proportion of the normal 40 hour workweek for which the employee is regularly scheduled to work. In lieu of, or in addition to the foregoing, an employee may have accrued vacation leave credited against his/her transition pay obligation to the County.
Effective July 1, 1995 an employee represented by the Professional Association of County Employees may receive equivalent cash payment for up to 15 vacation days per fiscal year. This benefit shall be prorated for part-time employees based upon the proportion of the normal 40 hour work week for which the employee is regularly scheduled to work. In lieu of or in addition to the foregoing, an employee may have accrued vacation leave credited against his/her transition pay obligation to the County. In addition, employees may sell up to 10 additional days (prorated for part-time employees) to be used solely for the purchase of long term disability insurance.
Effective July 1, 1995 an unrepresented employee may receive equivalent cash payment for up to 15 vacation days per fiscal year. This benefit shall be prorated for part-time employees based upon the proportion of the normal 40 hour workweek for which the employee is regularly scheduled to work. In lieu of, or in addition to the foregoing, an employee may have accrued vacation leave credited against his/her transition pay obligation to the County. In addition, employees may sell up to 10 additional days (prorated for part-time employees) to be used solely for the purchase of Long Term Disability Insurance.
Effective July 1, 2007, in Fiscal Years 2007-2008 and 2008-2009, an unrepresented employeee may sell back an additional five days of vacation.
Effective July 1, 1997, employees represented by IFPTE Local 21, Civil Engineers Management Unit, may receive equivalent cash payment for up to 15 vacation days per fiscal year. This benefit shall be prorated for part-time employees based upon the proportion of the normal 40 hour workweek for which the employee is regularly scheduled to work. In lieu of, or in addition to the foregoing, an employee may have accrued vacation leave credited against his/her transition pay obligation to the County. In addition, employees may sell up to 10 additional days (pro-rated for part-time employees) to be used solely for the purchase of Long Term Disability insurance.
Effective July 1, 2000, an employee represented by ACFWIA, Operating Engineers Local 3, assigned to Representation Unit 064, may receive equivalent cash payment for up to 15 vacation days per fiscal year. This benefit shall be pro-rated for part time employees based upon the proportion of the normal 40 hour work week for which the employee is regularly scheduled to work. In lieu of or in addition to the foregoing, an employee may have accrued vacation credited against his/her transition pay obligation to the County. In addition, employees may sell up to 10 additional days (pro-rated for part time employees) to be used solely for the purchase of Long term Disability Insurance.
Effective July 1, 2007, in Fiscal Years 2007-2008 and 2008-2009, an employee represented by the Professional Association of County Employees (PACE) may sellback an additional five days of vacation. (BOS approved 6/17/08)
Effective July 1, 2007, in Fiscal Years 2007-2008 and 2008-2009, an employee represented by the Professional Association of County Employees (PACE) and Civil Engineers Management Unit (CEMU) may sellback an additional five days of vacation. (BOS approved 7/22/08)
Effective July 1, 2009, in Fiscal Years 2009-2010 and 2010-2011, an employee represented by the Alameda County Management Employees Association (ACMEA) Confidential and General Government Units, and each Unrepresented management employee and Representation Units R53 and R61, may sellback an additional five days of vacation. (BOS approved 5/12/09) (BOS approved 7/21/09 unrep. mgmt. and Rep. Units R53 and R61)
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SECTION 7-5. PAID LEAVE
This plan recognizes that the time required by employees to complete their duties is not limited by the length of the normal County workweek by allowing each employee up to ten days of paid leave of absence in each fiscal year.
A. Each employee shall receive three days of paid leave of absence in each fiscal year to be selected by the employee, subject to the approval of the department head, and to be taken only within that fiscal year. Days that for any reason are not taken in the fiscal year earned shall not thereafter be paid in any form. An employee appointed after the start of the fiscal year shall receive paid leave of absence prorated at the rate of .92 hour for each pay period to be worked thereafter during the remainder of the fiscal year. Paid leave shall be prorated for part time employees based upon the proportion of the normal 40 hour workweek for which the employee is regularly scheduled to work. For the period July 1, 2002 through December 31, 2002, each employee shall receive 1.5 days of paid leave of absence.
B. In addition, each employee who, as an executive, administrative, or professional employee, is exempt from the overtime provisions of the Fair Labor Standards Act may be granted up to seven days of paid leave of absence in each fiscal year in recognition of time worked in excess of the normal County workweek, but not on an hour-for-hour or other proportional basis. Such leave will not be unreasonably denied, but department heads shall retain discretion to require that the scheduling of the leave be consistent with operating needs. For the period July 1, 2002 through December 31, 2002, each such employee may be granted 3.5 days of paid leave of absence.
C. Employees who,
with the written approval of their agency/department head, temporarily volunteer to be assigned to the Registrar of Voters Office as election poll workers during County-sponsored elections, shall, in addition to their regular salary, be paid the stipend authorized by the Board of Supervisors for Inspector in recognition of such work.
D. Paid leave allowed pursuant to subsection B above shall be scheduled by mutual agreement of the employee and the agency/department head and taken within the fiscal year in which it was granted, except that, when granted after the pay period which includes May 1, the paid leave of absence may be taken in the following fiscal year. Effective July 1, 2002 through December 31, 2002, paid leave of absence received or granted in this period shall be scheduled by mutual agreement of the employee and the agency/department head and taken within this time period.
Effective January 1, 2003, the provisions of paragraph one and subsections A, B and D are no longer applicable and are replaced by the following:
This plan recognizes that the time required by employees to complete their duties is not limited by the length of the normal County work week by allowing each employee up to ten days of paid leave of absence in each calendar year.
- Each employee shall receive three days of paid leave of absence in each calendar year to be selected by the employee, subject to the approval of the department head, and to be taken only within that calendar year. Days that for any reason are not taken in the calendar year earned shall not thereafter be paid in any form. An employee appointed after the start of the calendar year shall receive paid leave of absence prorated at the rate of .92 hour for each pay period to be worked thereafter during the remainder of the calendar year. Paid leave shall be prorated for part time employees based upon the proportion of the normal 40 hour workweek for which the employee is regularly scheduled to work.
- In addition, each employee who, as an executive, administrative, or professional employee, is exempt from the overtime provisions of the Fair Labor Standards Act may be granted up to seven days of paid leave of absence in each calendar year in recognition of time worked in excess of the normal County workweek, but not on an hour-for-hour or other proportional basis. Such leave will not be unreasonably denied, but department heads shall retain discretion to require that the scheduling of the leave be consistent with operating needs.
- Paid leave allowed pursuant to subsections F and G above shall be scheduled by mutual agreement of the employee and the agency/department head and taken within the calendar year in which it was granted, except that, when granted after the pay period which includes November 1, the paid leave of absence may be taken in the following calendar year.
Effective December 30, 2007, the provisions of paragraph one and sub-sections F, G and H shall no longer apply to employees represented by ACMEA in Representation Units 029 and 075. The following subsections shall apply to employees represented by ACMEA in Representation Units 029 and 075.
This plan recognizes that the time required by employees to complete their duties is not limited by the length of the normal County work week by allowing each employee a paid leave of absence in each calendar year.
I. Each unrepresented employee, and effective December 31, 2006, each employee represented by ACMEA in Representation Units R15, R44, R45, R48, R49, and R50, and effective December 30, 2007, each employee represented by ACMEA in Representation Unit 029 and 075, and effective December 28, 2008, each employee represented by CEMU In Representation Unit R30, effective January 1, 2009, each employee represented by PACE (Professional Association of County Employees (PACE) in Units S-06 and S-25, who is an executive, administrative, or professional employee exempt from the overtime provisions of the Fair Labor Standards Act, shall receive seven days of paid management leave of absence in each calendar year to be selected by the employee, subject to the approval of the department head, and to be taken only within that calendar year. Days that for any reason are not taken in the calendar year earned shall not thereafter be paid in any form. An employee appointed after the start of the calendar year shall receive paid leave of absence prorated at the rate of 4.67 hours for each month or any part of a month to be worked thereafter during the remainder of the calendar year. Paid leave shall be prorated for part time employees based upon the proportion of the normal 40 hour workweek for which the employee is regularly scheduled to work. (BOS approved 7/22/08 the additional Unit R30) (BOS approved 4/28/09 PACE, Units S-06 and S-25)
J. Each unrepresented employee and effective December 31, 2006, each employee represented by ACMEA in Representation Units R15, R44, R45, R48, R49, and R50, and effective December 30, 2007, each employee represented by ACMEA in Representation Unit 029 and 075, and effective December 28, 2008 each employee represented by CEMU in Representation Unit R30 who is covered by the overtime provisions of the Fair Labor Standards Act, shall receive three days of paid leave of absence in each calendar year to be selected by the employee, subject to the approval of the department head, and to be taken only within that calendar year. Days that for any reason are not taken in the calendar year earned shall not thereafter be paid in any form. An employee appointed after the start of the calendar year shall receive paid leave of absence prorated at the rate of two hours for each month or any part of a month to be worked thereafter during the remainder of the calendar year. Paid leave shall be prorated for part time employees based upon the proportion of the normal 40 hour workweek for which the employee is regularly scheduled to work. (BOS approved 7/22/08 the additional Unit R30)
K. Paid Leave Pursuant to subsections I and J above shall be scheduled by mutual agreement of the employee and the agency/department head and taken within the calendar year in which it was approved.
L. Effective June 14, 2009 Each employee represented by ACMEA in Representation Units R15, R44, R45, R48, R49, R50, and each Unrepresented management employee and Representation Units R53 and R61, who is an executive, administrative, or professional employee exempt from the overtime provisions of the Fair Labor Standards Act, shall receive an additional three days of paid management leave of absence for a total of ten in calendar year 2010 and an additional one day of paid management leave of absence for a total of eight in calendar year 2011. The three additional days in 2010 and the one additional day in 2011 may not be used until after July 1, of the year it is granted. The County reserves the right to designate when such additional days shall be taken. An employee appointed after the start of the calendar year 2010 shall receive paid leave of absence prorated at the rate of 6.67 hours for each month or any part of a month to be worked thereafter during the remainder of the calendar year. An employee appointed after the start of the calendar year 2011 shall receive paid leave of absence prorated at the rate of 5.33 hours for each month or any part of a month to be worked thereafter during the remainder of the calendar year Paid leave shall be prorated for part time employees based upon the proportion of the normal 40 hour workweek for which the employee is regularly scheduled to work. Following the expiration of this footnote Paid Leave provisions revert back to Section I of this note. (BOS approved 5/12/09) (BOS approved 7/14/09 unrepresented mgmt. and Rep. Units R53 and R61)
M. Effective June 14, 2009 each employee represented by ACMEA in Representation Units R15, R44, R45, R48, R49, and R50, and each Unrepresented management employee and Representation Units R53 and R61, who is covered by the overtime provisions of the Fair Labor Standards Act, shall receive an additional three days of paid management leave of absence for a total of six in calendar year 2010 and an additional one day of paid management leave of absence for a total of four in calendar year 2011. The three additional days in 2010 and the one additional day in 2011 may not be used until after July 1, of the year it is granted. The County reserves the right to designate when such additional days shall be taken. An employee appointed after the start of the calendar year 2010 shall receive paid leave of absence prorated at the rate of 4.0 hours for each month or any part of a month to be worked thereafter during the remainder of the calendar year. An employee appointed after the start of the calendar year 2011 shall receive paid leave of absence prorated at the rate of 2.67 hours for each month or any part of a month to be worked thereafter during the remainder of the calendar year.Paid leave shall be prorated for part time employees based upon the proportion of the normal 40 hour workweek for which the employee is regularly scheduled to work. Following the expiration of this footnote Paid Leave provisions revert back to Section J of this note. (BOS approved 5/12/09) (BOS approved 7/21/09 unrepresented mgmt. and Rep. Units R53 and R61)
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SECTION 7-6. JOB-RELATED EXPENSES REIMBURSEMENT PLAN
The purpose of this plan is to encourage employees to be well-trained and informed and to encourage the acquisition and use of modern tools and technology for work-related purposes unless otherwise provided in this section. Effective January 1, 2006, this section shall no longer apply to unrepresented employees, and effective December 31, 2006, this section will not longer apply to ACMEA represented employees in Representation Units R15, R44, R45, R48, R49, R50. Effective January 1, 2008, this section shall no longer apply to ACMEA represented employees in Representation Unit 029. Effective January 1, 2009, this section shall no longer apply to ACMEA represented employees in Representation Unit 075 (BOS approved 3/11/08). Effective January 1, 2009, this section shall no longer apply to ACMEA represented employees in Representation Unit 075, and CEMU represented employees In Representation Unit R30. (BOS approved 7/22/08)
- Each employee who is employed and on paid status in a position designated EM, SM, CA, PA, MA, or M during the last pay period falling wholly within the month of December of any year shall be , reimbursed as set forth below for job-related expenses up to $600 for the following calendar year if the employee was on full-time status during the qualifying pay period, and a prorated lesser allowance if on less than full-time status during that pay period or if he/she leaves County service or leaves a position designated EM, SM, CA, PA, MA, or M for a position without such designation prior to the end of the calendar year following the qualifying pay period. A person who is hired into a position designated EM, SM, CA, PA, MA, or M after the qualifying pay period shall not be entitled to job-related expense reimbursement.,
- Reimbursement may be made for all actual and necessary expenses for job-related (1) training and conferences; (2) technical, managerial, or professional publications; (3) tools and technology; and (4) membership dues in professional organizations deemed by the department head to be in the interest of the County, and in civic, fraternal, service and cultural organizations, membership in which is deemed by the department head to be of significant importance to the County in terms of its goals and objectives, provided that payment of membership dues in an organization is authorized hereunder only if a majority of the members thereof are not current or former County employees, except in the case where reimbursement of dues in such organizations was approved by the department head and in effect prior to July 1, 1981.
Unless otherwise provided in this section claims for reimbursement hereunder shall be submitted to the department/agency head who shall, following the end of the calendar year, certify to the Auditor-Controller the total expenses submitted by each employee during the calendar year which are deemed by the department/agency head to be job-related and approved for reimbursement, and the sums so certified shall thereafter be paid.
Effective January 1, 1998 each ACMEA represented employee (General Government, Confidential or Sheriff's Unit), and each unrepresented employee who is employed and on a paid status in a management designated position during the first pay period of any year shall be reimbursed as set forth below for job related expenses up to $600 (based on $23.07 for biweekly pay period worked); or a lesser prorated amount if on a less than full-time status. If such employee leaves County service or is no longer covered by the Confidential or General Government Unit MOU, or is no longer unrepresented the biweekly accrual amount will end with the final pay period worked as a management employee. Any person who is hired into a management designated position after the first pay period of any year shall not be entitled to job-related expense reimbursement for that calendar year.
Effective January 1, 2001 each unrepresented employee and each ACMEA represented employee assigned to Representation R15, R44, R48, R49, or R50 (General Government and Confidential Units) who is employed and on a paid status in a management designated position during the first pay period of any calendar year shall be reimbursed as set forth below for job related expenses up to $800 (based on $30.77 for each biweekly pay period worked); or a lesser pro-rated amount if on less than full time status. If such employee leaves County service or is no longer covered by the General Government Unit or Confidential Unit Memorandum of Understanding the biweekly accrual amount will end with the final pay period worked as an employee assigned to Representation Unit R15, R44, R45, R48, R49 or R50 or as an unrepresented employee. Any person who is hired into a management designated position after the first pay period of any calendar year shall not be entitled to job-related expense reimbursement for that calendar year.
Effective January 1, 2001, each CEMU represented employee assigned to Representation Unit R30, who is employed and on a paid status in a management designated position during the first pay period of any calendar year shall be reimbursed as set forth below for job related expenses up to $800 (based on $30.77 for each biweekly pay period worked); or a lesser prorated amount if on less than full time status. If such employee leaves County service or is no longer covered by the International Federation of Professional and Technical Engineers, Local 21, Civil Engineers Management Unit (CEMU) Memorandum of Understanding, the biweekly accrual amount will end with the final pay period worked as an employee assigned to Representation Unit R30. Any person who is hired into a management designated position after the first pay period of any calendar year shall not be entitled to the job related expense reimbursement for that calendar year.
Effective January 1, 2003, each ACMEA represented employee (Sheriff's Unit), who is employed and on a paid status in a management designated position during the first pay period of any calendar year shall be reimbursed as set forth below for job related expenses up to $800 (based on $30.77 for each biweekly pay period worked); or a lesser prorated amount if on less than full time status. If such employee leaves County service or is no longer covered by the Sheriff's Unit Memorandum of Understanding, the biweekly accrual amount will end with the final pay period worked as an employee assigned to Representation Unit 026, 027, 028, or 029. Any person who is hired into a management designated position after the first pay period of any calendar year shall not be entitled to the job related expense reimbursement for that calendar year.
Effective January 1, 2002, each ACWFIA represented employee assigned to Representation Unit 064, who is employed and on a paid status in a management designated position during the first pay period of any calendar year shall be reimbursed as set forth below for job related expenses up to $800 (based on $30.77 for each biweekly pay period worked); or a lesser prorated amount if on less than full time status. If such employee leaves County service or is no longer covered by the ACWFIA Memorandum of Understanding, the biweekly accrual amount will end with the final pay period worked as an employee assigned to Representation Unit 064. Any person who is hired into a management designated position after the first pay period of any calendar year shall not be entitled to the job related expense reimbursement for that calendar year.
Effective January 1, 2002, each PACE represented employee assigned to Representation Unit S06 or S25, who is employed and on a paid status in a management designated position during the first pay period of any calendar year shall be reimbursed as set forth below for job related expenses up to $800 (based on $30.77 for each biweekly pay period worked); or a lesser prorated amount if on less than full time status. If such employee leaves County service or is no longer covered by the PACE Memorandum of Understanding, the biweekly accrual amount will end with the final pay period worked as an employee assigned to Representation Unit S06 or S25. Any person who is hired into a management designated position after the first pay period of any calendar year shall not be entitled to the job related expense reimbursement for that calendar year.
Reimbursement may be made for all actual and necessary expenses for job-related (1) training and conferences; (2) technical, managerial, or professional publications; (3) tools and technology; and (4) membership dues in professional organizations deemed by the department/agency head to be in the interest of the County, and in civic, fraternal, service and cultural organizations, membership in which is deemed by the department/agency head to be of significant importance to the County in terms of its goals and objectives, provided that payment of membership dues in an organization is authorized hereunder only if a majority of the members thereof are not current or former County employees, except in the case where reimbursement of dues in such organizations was approved by the department/agency head and in effect prior to July 1, 1981.
Claims for reimbursement hereunder shall be submitted to the department/agency head who shall, following the last payday in June (first reimbursement period) and December of any year (second reimbursement period), certify to the Auditor-Controller the amount of the reimbursement for each eligible employee during the specified reimbursement period which are deemed by the department/agency head to be job related and approved for reimbursement, and the sums so certified shall thereafter be paid.
The amount of the reimbursement for the period following the last payday in June shall not exceed one-half of the annual limit (prorated for less than full time employees). Any unclaimed balance remaining from the first reimbursement period, may be claimed with the second reimbursement period.
- Effective January 1, 1997 employees represented by the Alameda County Management Employees Association (General Government and Confidential Units) and each unrepresented employee may be reimbursed for job required licenses, certification, or Federal, State, or Board registration expenses provided that they are approved by the Agency/Department Head and are not currently being reimbursed by the Department/Agency. Fees for all licenses issued by the Department of Motor Vehicles are not reimbursable under this section.
- Effective January 1, 1998, employees listed below represented by IFPTE Local 21, Civil Engineers Management Unit, may be reimbursed for the cost of renewing the following certificates or registrations:
| Item # |
Title |
Certification/Registration |
| 2215PA |
Architect |
Registration with the State of California Board of Architectural Examiners. |
| 2157SM |
Supervising Land Surveyor |
Registration as a Civil Engineer or a Land Surveyor with the California Board of Registration for Civil and Professional Engineers. |
| 2155SM |
Associate Land Surveyor |
Registration as a Land Surveyor or a Civil Engineer authorized to practice land surveying with the California Board of Registration for Civil and Professional Engineers. |
| 2070SM |
Supervising Engineer Scientist |
Registration by the State of California as a Civil Engineer or Environmental Professional or recognition by the National Association of Environmental Professionals as a Certified Environmental Professional. |
| 2025SM |
Supervising Civil Engineer |
Certificate of registration as a Civil Engineer issued by the California Board of Registration for Civil and Professional Engineers. |
| 2520SM |
Chief Right of Way Agent |
Certificate of registration as a Senior Member of the American Right of Way Association or equivalent. |
| 2518SM |
Assist. Chief Right of Way Agent |
Certificate of registration as a Senior Member of the American Right of Way Association or equivalent. |
| 8309SM |
Supervising Plans Checker |
Certificate of registration as a Civil Engineer issued by the California State Board of Registration for Civil and Professional Engineers or a certificate as an Architect issued by the California State Board of Architectural Examiners. |
Effective January 1, 2008, this section will no longer apply to ACWFIA, Alameda County Counsel and Public Defender Association represented employees in Representation Units 064, R65, 069 AND R68.
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SECTION 7-7. HEALTH AND DENTAL PLAN COVERAGE
Employees are eligible for the health and dental benefits specified in Article 3.64 of the Alameda County Administrative Code. Each such person who is employed in the Sheriff's Department may elect coverage under the Operating Engineers Health and Welfare Trust for Northern California in lieu of the County-sponsored plans.
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SECTION 7-8. GROUP TERM LIFE INSURANCE
Employees shall be provided, at County expense, group term life insurance in the amount of $25,000, said coverage being reduced by 35 percent at the age of 65 and to $2,500 at age 70. This coverage is subject to the provisions, conditions, and limitations of the insurer's contract with the County.
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SECTION 7-9. CAFETERIA BENEFIT PLAN: PURPOSE
The purpose of the cafeteria benefit plan is to provide optional benefits for employees and an opportunity for capital preservation through salary reduction and the pre-tax purchase of benefits.
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SECTION 7-10. CAFETERIA BENEFIT PLAN: AMOUNT OF ALLOCABLE MONEY
Each full-time employee is eligible for a cafeteria benefit plan in the amount of $1,250 for the calendar year. This amount shall be prorated in advance of the calendar year for employees regularly scheduled to work less than full-time based upon the hours which the employee has been regularly scheduled to work. An employee appointed to a position in a classification with a Job Code suffix EM, SM, CA, PA, MA or M shall be entitled to a prorated amount based upon the number of pay periods to be worked full-time during the remainder of the calendar year, except that employees appointed during the two last full pay periods, and any following partial pay period, prior to December 31 shall not be eligible for plan benefits until the following calendar year. The maximum sum available to an employee who reinstates shall not exceed $1,250 minus the sum of cafeteria plan benefits received by the employee during the portion of the calendar year preceding termination.
Effective January 1, 2001 each full time ACMEA represented employee assigned to Representation Unit R15, R44, R45, R48, R49, or R50 (General Government or Confidential Unit) and each unrepresented employee, is eligible for a cafeteria benefit plan in the amount of $1,350 for the calendar year. This amount shall be prorated in advance of the calendar year for employees regularly scheduled to work less than full-time based upon the hours which the employee has been regularly scheduled to work. An employee appointed to a position in a classification with a Job Code suffix EM, SM, CA, PA, MA, SE, or M shall be entitled to a prorated amount based upon the number of pay periods to be worked full-time during the remainder of the calendar year, except that employees appointed during the last two full pay periods, and any partial pay period prior to December 31 shall not be eligible for plan benefits until the following calendar year. The maximum sum available to an ACMEA represented employee (General Government or Confidential Unit) in the representation units enumerated earlier in this paragraph or to an unrepresented employee who reinstates shall not exceed $1,350 minus the sum of cafeteria plan benefits received by the employee during the portion of the calendar year preceding termination.
Effective January 1, 2001 each full-time CEMU represented employee assigned to Representation Unit R30 is eligible for a cafeteria benefit plan in the amount of $1,350 for the calendar year. This amount shall be prorated in advance of the calendar year for employees regularly scheduled to work less than full-time based upon the hours which the employee has been regularly scheduled to work. An employee appointed to a position in a classification with a Job Code suffix EM, SM, CA, PA, MA, SE, or M, shall be entitled to a prorated amount based upon the number of pay periods to be worked full-time during the remainder of the calendar year, except that employees appointed during the last two full pay periods, and any partial pay period prior to December 31 shall not be eligible for plan benefits until the following calendar year. The maximum sum available to a CEMU represented employee who reinstates shall not exceed $1,350 minus the sum of cafeteria plan benefits received by the employee during the portion of the calendar year preceding termination.
Effective January 1, 2003, each full-time ACMEA represented employee (Sheriff's Unit) assigned to Representation Unit 026, 027, 028, or 029, is eligible for a cafeteria benefit plan in the amount of $1,500 for the calendar year. This amount shall be prorated in advance of the calendar year for employees regularly scheduled to work less than full-time based upon the hours which the employee has been regularly scheduled to work. An employee appointed to a position in a classification with a Job Code suffix EM, SM, CA, PA, MA ,SE, or M shall be entitled to a prorated amount based upon the number of pay periods to be worked full-time during the remainder of the calendar year, except that employees appointed during the last two full pay periods, and any partial pay period prior to December 31, shall not be eligible for plan benefits until the following calendar year. The maximum sum available to an ACMEA represented employee assigned to Representation Unit 026, 027, 028, or 029 who reinstates, shall not exceed $1,500 minus the sum of cafeteria plan benefits received by the employee during the portion of the calendar year preceding termination.
Effective January 1, 2005, each full-time ACWFIA represented employee assigned to Representation Unit 064 is eligible for a cafeteria benefit plan in the amount of $1,500 for the calendar year. This amount shall be prorated in advance of the calendar year for employees regularly scheduled to work less than full-time based upon the hours which the employee has been regularly scheduled to work. An employee appointed to a position in a classification with a Job Code suffix EM, SM, CA, PA, MA, SE, or M shall be entitled to a prorated amount based upon the number of pay periods to be worked full-time during the remainder of the calendar year, except that employees appointed during the last two full pay periods, and any partial pay period prior to December 31 shall not be eligible for plan benefits until the following calendar year. The maximum sum available to an ACWFIA represented employee assigned to Representation 064 who reinstates shall not exceed $1,500 minus the sum of cafeteria plan benefits received by the employee during the portion of the calendar year preceding termination.
Effective January 1, 2002 each full-time PACE represented employee assigned to Representation Unit S06 or S25 is eligible for a cafeteria benefit plan in the amount of $1,350 for the calendar year. This amount shall be prorated in advance of the calendar year for employees regularly scheduled to work less than full-time based upon the hours which the employee has been regularly scheduled to work. An employee appointed to a position in a classification with a Job Code suffix EM, SM, CA, PA, MA, SE, or M shall be entitled to a prorated amount based upon the number of pay periods to be worked full-time during the remainder of the calendar year, except that employees appointed during the last two full pay periods, and any partial pay period prior to December 31 shall not be eligible for plan benefits until the following calendar year. The maximum sum available to a PACE represented employee assigned to Representation Unit S06 or S25 who reinstates shall not exceed $1,350 minus the sum of cafeteria plan benefits received by the employee during the portion of the calendar year preceding termination.
Effective January 1, 2004 each full-time PACE represented employee assigned to Representation Unit S06 or S25 is eligible for a cafeteria benefit plan in the amount of $1,500 for the calendar year. This amount shall be prorated in advance of the calendar year for employees regularly scheduled to work less than full-time based upon the hours which the employee has been regularly scheduled to work. An employee appointed to a position in a classification with a Job Code suffix EM, SM, CA, PA, MA, SE or M shall be entitled to a prorated amount based upon the number of pay periods to be worked full-time during the remainder of the calendar year, except that employees appointed during the two last full pay periods, and any following partial pay period, prior to December 31 shall not be eligible for plan benefits until the following calendar year. The maximum sum available to a PACE represented employee assigned to Representation Unit S06 or S25 who reinstates shall not exceed $1,500 minus the sum of cafeteria plan benefits received by the employee during the portion of the calendar year preceding termination.
Effective January 1, 2003 each full-time ACMEA represented employee assigned to Representation Unit R15, R44, R48, R49 or R50 (General Government or Confidential), and each unrepresented employee, is eligible for a cafeteria benefit plan in the amount of $1,500 for the calendar year. This amount shall be prorated in advance of the calendar year for employees regularly scheduled to work less than full-time based upon the hours which the employee has been regularly scheduled to work. An employee appointed to a position in a classification with a Job Code suffix EM, SM, CA, PA, MA, SE or M shall be entitled to a prorated amount based upon the number of pay periods to be worked full-time during the remainder of the calendar year, except that employees appointed during the two last full pay periods, and any following partial pay period, prior to December 31 shall not be eligible for plan benefits until the following calendar year. The maximum sum available to an ACMEA represented employee assigned to Representation Unit R15, R44, R48, R49 or R50 (General Government or Confidential), or unrepresented employee who reinstates shall not exceed $1,500 minus the sum of cafeteria plan benefits received by the employee during the portion of the calendar year preceding termination.
Effective January 1, 2003 each full-time CEMU represented employee assigned to Representation Unit R30, is eligible for a cafeteria benefit plan in the amount of $1,500 for the calendar year. This amount shall be prorated in advance of the calendar year for employees regularly scheduled to work less than full-time based upon the hours which the employee has been regularly scheduled to work. An employee appointed to a position in a classification with a Job Code suffix EM, SM, CA, PA, MA, SE or M shall be entitled to a prorated amount based upon the number of pay periods to be worked full-time during the remainder of the calendar year, except that employees appointed during the two last full pay periods, and any following partial pay period, prior to December 31 shall not be eligible for plan benefits until the following calendar year. The maximum sum available to a CEMU represented employee assigned to Representation Unit R30 who reinstates shall not exceed $1,500 minus the sum of cafeteria plan benefits received by the employee during the portion of the calendar year preceding termination.
Effective January 1, 2006, each full-time unrepresented employee, and effective December 31, 2006 each ACMEA represented full time employee in Representation Units R15, R44, R45, R48, R49, R50 is eligible for a cafeteria benefit plan in the amount of $2,300 for the calendar year. Effective January 1, 2008, each full time ACMEA represented employee In Representation Unit 029 is eligible for a cafeteria benefit plan in the amount of $2,300 for the calendar year. This amount shall be prorated in advance of the calendar year for employees regularly scheduled to work less than full-time based upon the hours which the employee has been regularly scheduled to work. An employee appointed to a position in a classification with a Job Code suffix EM, SM, CA, PA, MA, SE or M shall be entitled to a prorated amount based upon the number of pay periods to be worked full-time during the remainder of the calendar year, except that employees appointed during the two last full pay periods, and any following partial pay period, prior to December 31 shall not be eligible for plan benefits until the following calendar year. The maximum sum available to unrepresented employee who reinstates shall not exceed $2,300 minus the sum of cafeteria plan benefits received by the employee during the portion of the calendar year preceding termination.
Effective January 1, 2008 each ACWFIA represented full time employee in Representation Unit 064 is eligible for a cafeteria benefit plan in the amount of $2,300 for the calendar year. This amount shall be prorated in advance of the calendar year for employees regularly scheduled to work less than full-time based upon the hours which the employee has been regularly scheduled to work. An employee appointed to a position in a classification with a Job Code suffix EM, CA, PA, MA, SE, or M shall be entitled to a prorated amount based upon the number of pay periods to be worked full-time during the remainder of the calendar year, except that employees appointed during the two last full pay periods, and any following partial pay period, prior to December 31 shall not be eligible for plan benefits until the following calendar year. The maximum sum available to unrepresented employee who reinstates shall not exceed $2,300 minus the sum of cafeteria plan benefits received by the employee during the portion of the calendar.
Effective January 1, 2008 each Alameda County Counsels Association represented full time employee in Representation Unit R65 is eligible for a cafeteria benefit plan in the amount of $2,300 for the calendar year. This amount shall be prorated in advance of the calendar year for employees regularly scheduled to work less than full-time based upon the hours which the employee has been regularly scheduled to work. An employee appointed to a position in a classification with a Job Code suffix EM, CA, PA, MA, SE, or M shall be entitled to a prorated amount based upon the number of pay periods to be worked full-time during the remainder of the calendar year, except that employees appointed during the two last full pay periods, and any following partial pay period, prior to December 31 shall not be eligible for plan benefits until the following calendar year. The maximum sum available to unrepresented employee who reinstates shall not exceed $2,300 minus the sum of cafeteria plan benefits received by the employee during the portion of the calendar.
Effective January 1, 2008 each Public Defenders Association represented full time employee in Representation Units 069 and R68 are eligible for a cafeteria benefit plan in the amount of $2,300 for the calendar year. This amount shall be prorated in advance of the calendar year for employees regularly scheduled to work less than full-time based upon the hours which the employee has been regularly scheduled to work. An employee appointed to a position in a classification with a Job Code suffix EM, CA, PA, MA, SE, or M shall be entitled to a prorated amount based upon the number of pay periods to be worked full-time during the remainder of the calendar year, except that employees appointed during the two last full pay periods, and any following partial pay period, prior to December 31 shall not be eligible for plan benefits until the following calendar year. The maximum sum available to unrepresented employee who reinstates shall not exceed $2,300 minus the sum of cafeteria plan benefits received by the employee during the portion of the calendar.
Effective January 1, 2009 each Alameda County Management Employees Association represented full time employee in Representation Unit 075 and Civil Engineers Management Unit represented full time employees in Representation Unit R30 are eligible for a cafeteria benefit plan in the amount of $2,300 for the calendar year. This amount shall be prorated in advance of the calendar year for employees regularly scheduled to work less than full-time based upon the hours which the employee has been regularly scheduled to work. An employee appointed to a position in a classification with a Job Code suffix EM, CA, PA, MA, SE, or M shall be entitled to a prorated amount based upon the number of pay periods to be worked full-time during the remainder of the calendar year, except that employees appointed during the two last full pay periods, and any following partial pay period, prior to December 31 shall not be eligible for plan benefits until the following calendar year. The maximum sum available to unrepresented employee who reinstates shall not exceed $2,300 minus the sum of cafeteria plan benefits received by the employee during the portion of the calendar. (BOS approved 3/11/08) (BOS approved 7/22/08 the addition of CEMU)
Effective January 1, 2010, each ACMEA represented full time employee in Representation Units R15, R44, R45, R48, R49, R50, and Unrepresented management employee and Representation Units R53 and R61, is eligible for a cafeteria benefit plan in the amount of $2,600 for the calendar year and effective January 1, 2011 the amount shall be increased to $2,900 for the calendar year. This amount shall be prorated in advance of the calendar year for employees regularly scheduled to work less than full-time based upon the hours which the employee has been regularly scheduled to work. An employee appointed to a position in a classification with a Job Code suffix EM, SM, CA, PA, MA, SE or M shall be entitled to a prorated amount based upon the number of pay periods to be worked full-time during the remainder of the calendar year, except that employees appointed during the two last full pay periods, and any following partial pay period, prior to December 31 shall not be eligible for plan benefits until the following calendar year. (BOS approved 5/12/09) (BOS approved 7/21/09 Unrep. mgmt. and Rep. Units R53 and R61)
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SECTION 7-11. CAFETERIA BENEFIT PLAN: CONTRIBUTION OF SALARY
An employee may, through payroll deduction, contribute up to $10,000 per year to his/her cafeteria benefit plan in order to pay for plan benefits with pre-tax salary. These benefits are those specified in Section 7-12 hereof and, to the extent permitted by Internal Revenue Service regulations, dependent care. In making payments from plan benefit accounts, it shall be deemed that such payments were first made from the allocation designated by the employee from the County contribution to the plan, except that payments from the plan for dependent care may be made only from employee contributions of salary.
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SECTION 7-12. CAFETERIA BENEFIT PLAN: ALLOCATION OF BENEFITS
Prior to January 1 of each year, and within the first 30 days of employment in the case of a new employee, the employee may allocate the plan amount among the following benefit accounts. Failure of the employee to allocate benefits within the stated time frame will result in all funds being allocated to the Health Care expense account. Except in the case of a termination and reinstatement or a change in dependent status, no change may be made in this allocation during the calendar year and any sums remaining unspent at the end of the year, including salary contributions made pursuant to Section 7-11, are County funds.
- Supplemental Group Life Insurance and Group Accidental Death and Dismemberment Insurance Plan Account. Payments may be made for supplemental group life insurance and/or group accidental death and dismemberment insurance on the employee, the employees spouse, and dependent children. These programs are subject to premium costs, eligibility requirements, age limitations, coverage exclusions, conversion rights, and all other provisions set forth in the applicable insurer contracts.
- Health Care Expenses Account. Payments may be made for qualifying medical care expenses within the meaning of Code Section 213(d) of the Internal Revenue Code (i.e., out-of-pocket medically necessary, medical, dental and vision care expenses, including deductibles, co-insurance payments, services and over-the-counter drugs (OTC)), provided that such expenses incurred during a period of coverage and paid for by the employee and eligible family members and are not reimbursed or paid under the employee's medical and dental plans or any other applicable personal or group health and dental plan. Payments may also be made for the portion of the premium for the County-sponsored health plan not covered by the County contribution.
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SECTION 7-13. PAID LEAVE FOR STATE-MANDATED TRAINING
Employees under Job Codes 5320SM, 5325MA, 5341PA and 5457PA, shall be granted up to fifteen hours per calendar year paid leave for state-mandated training required to maintain their licenses or certifications provided that the County may substitute on an hour for hour basis accredited mandated training offered by the County on an in-service basis.
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SECTION 7-14. ADDITIONAL VACATION PURCHASE
Full-time employees may elect to purchase one or two additional weeks of vacation over and above their regular entitlement. The additional week(s) may be purchased in the following manner: on or before the biweekly pay period nearest October 1 of any year, an eligible employee shall submit a written request to the Agency/Department Head, stating his/her desire to purchase one or two extra weeks of vacation. Such vacation must be purchased in increments of one or two weeks.
Effective with the pay period containing January 1, 2003, and annually thereafter, the employees' vacation balance will be updated with the additional amount of vacation purchased, and they may then use the vacation time purchased. The County shall then make deductions from the pay of such employee in the amount of the value of one or two weeks of salary in 24 equal installments. In the event an employee uses their purchased vacation time, and leaves the employment of the County prior to paying for the additional vacation, the County will recover the cost from the employee.
- For purposes of cash payment of vacation leave, vacation purchased pursuant to this section shall be combined with vacation accrued. Said combined vacation balance shall be subject to the cash payment in lieu of vacation leave as set forth in the Administrative Code.
- Employees may not elect to purchase one additional week of vacation if their purchased vacation balance in October exceeds five days.
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SECTION 7-15. MEDICAL COVERAGE FOR LAID OFF EMPLOYEES
Employees laid off will be entitled to one additional month of County-paid health coverage equal to the health care coverage the month prior to layoff provided the employee is not covered by health coverage from any other source.
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SECTION 7-16. FLOATING HOLIDAY
Effective July 1, 2001 through June 30, 2002, each unrepresented employee shall be entitled to one floating holiday in addition to any other holidays provided by this ordinance or the County Administrative Code. This holiday is to be scheduled by mutual agreement of the employee and the Agency/Department Head and taken within the fiscal year, except that an employee hired after April 1st of any year shall not be entitled to the floating holiday for that fiscal year.
Effective July 1, 2002 through December 31, 2002, each unrepresented employee shall be entitled to one-half day floating holiday subject to the same conditions in paragraph one, except that an employee hired after November 1, 2002, shall not be entitled to the one-half day floating holiday.
Effective January 1, 2003, each unrepresented employee shall be entitled to one floating holiday in addition to any other holidays provided by this ordinance or the County Administrative Code. This holiday is to be scheduled by mutual agreement of the employee and the Agency/Department Head and taken within the calendar year, except that an employee hired after July 1st of any year shall not be entitled to the floating holiday for that calendar year.
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SECTION 7-17. ADMINISTRATION
The County Administrator and Auditor-Controller are directed to prepare regulations and procedures for the administration and implementation of this Article 7.
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