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Guidelines for Use of County-Owned or Leased Properties for Physical Activity

WANT TO EXERCISE AT THE WORKSITE AT LUNCH TIME OR DURING NON-WORK TIME?

HERE ARE THE STEPS YOU NEED TO FOLLOW TO PARTICIPATE IN
UNSUPERVISED/NON-INSTRUCTED ACTIVITIES:

  1. CHOOSE TO EXERCISE!
    • These activities take place without a leader or are led by volunteer, non-paid employees. They may include the use of exercise videos, DVD's and/or CD's.
    • All activities must be non-contact and low to moderate intensity.
    • Activities may include, but are not limited to: Stretching, yoga, pilates, T'ai Chi, Qigong, walking, dancing, low impact aerobics, light weight-training, or other low to moderate intensity physical activity.
  2. Find a buddy or assemble a group of co-workers who want to exercise with you.
  3. Select one person to be the Exercise Group Contact (this person or an alternate will need to be present at each exercise session to monitor attendance).
  4. ALL PARTICIPANTS MUST DO THE FOLLOWING:
    • Read the Exercise Safety Guidelines
    • Complete the Physical Activity Readiness Questionnaire (PAR-Q)*
    • Sign the Waiver of Liability Agreement*
  5. THE EXERCISE GROUP CONTACT PERSON MUST:
    • Complete Section A of the Facility Use Request* form
    • Submit Facility Use Request form and signed Waiver of Liability Agreements for all participants to Risk Management
    • After approval is received, attend all exercise sessions, and monitor attendance.
  6. RISK MANAGEMENT WILL:
    • Obtain authorization of facility use request and identify room location.
    • Conduct safety inspection of room location with the department's Safety Coordinator.
    • Insure compliance with safety inspection report through the department's Safety Coordinator.
    • Affix Facility Use Notice to walls in designated room (per GSA guidelines).
    • Notify Exercise Group Contact Person and participants when approval process is complete and physical activity can begin.
  7. EXERCISE: For your safety, participants are required to adhere to the "buddy policy" and follow the guidelines indicated on the Facility Use Notice posted in the approved exercise location. Designated rooms will only be available during business hours.

TO PARTICIPATE IN ACTIVITIES LED BY PAID INSTRUCTORS:

  1. Agencies/Departments or individual employees who wish to contract with an outside instructor to lead any physical activities must comply with liability and insurance requirements as determined by the Risk Management Unit (RMU).
  2. A copy of a written contract or memorandum of understanding between the paid instructor and the Agency/Department or group of employees will be required. Paid instructors must provide proof of professional certification, CPR certification and liability insurance at limits to be determined in the RMU approval process.
  3. Employees who participate in Classes Led by Paid Instructors must also follow the process outlined above for Unsupervised/Non-Instructed Activities.

For assistance in this process, contact Risk Management at 510.272.6698 or tie-line 26698.

FORMS AND DOCUMENTS:

  1. Guidelines for Use of County-Owned or Leased Properties for Physical Activity (PDF - 37kb)*
  2. Facility Use Request Form (PDF - 158kb)*
  3. PAR-Q Questionnaire & Exercise Safety Guidelines (PDF - 185kb)*
  4. Release and Waiver of Liability Agreement (PDF - 107kb)*
  5. Participant Sign-Sheet (PDF - 110kb)*
  6. Facility Use Notice (PDF - 177kb)*


* Portable Document Format (PDF) file requires the free Adobe Reader.

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